Frequently asked questions

Frequently asked questions

On this page you will find answers to common questions signatories have regarding the new PRI Reporting Framework. Please direct any additional questions to reporting@unpri.org

Reporting

Reporting basics | Reporting outputs | Online Reporting Tool | The development of the new Reporting Framework

Assessment

Assessment basics | Assessment methodology | The development of the new assessment methodology 

 

Reporting basics

 

Do I have to report?-

Completing the Reporting Framework is one of the mandatory requirements for all asset owner and investment manager signatories (following a one-year grace period for new signatories). Reporting falls under Principle 6 and is one of the commitments signatories agree to when signing:

Principle 6: We will each report on our activities and progress towards implementing the Principles.

For more information read the document Signatories process, requirements and outputs.

Will everything I report be made public?-

No. The framework is made up of both mandatory and voluntary indicators, and the status and purpose of each indicator is clearly marked within each module. Signatories only have to complete the modules and indicators that are relevant to their organisation and asset mix, and they only have to complete indicators that are ‘mandatory’ within each module. Not all indicators that are ‘mandatory’ are mandatory to disclose. Therefore, only a subset of responses will be published in the individual RI Transparency Report for each signatory on the PRI website.

Indicators that are ‘mandatory to disclose’ represent a baseline of disclosure required from signatories about their responsible investment activities. The information collected in these indicators has been judged to be not commercially sensitive nor to require excessive effort to collect.

Signatories may also choose to include their responses to voluntary indicators in their RI Transparency Report if they wish. Indicators that are voluntary are included in the framework for different reasons: they can be alternative or advanced practices that signatories would like to report; they may be included for assessment or ‘peering’ purposes, but considered sensitive to disclose; or they may be used to determine the appropriate indicators for each signatory. Every indicator’s purpose, key definitions and explanatory notes to help signatories complete them, can be found within the framework and Online Reporting Tool. For more information read the document Signatories process, requirements and outputs.

When can I report and which period should I report on?-

The full framework, including all of the indicators, was released in October 2014. The reporting period is open for six months, meaning the first reporting cycle of the new Reporting Framework will last from October 2014 to March 2015. Signatories can report at any time during this period and choose which 12-month period they would like to report on. Details of timing and examples can be found on the reporting process page. For more information read the document Signatories process, requirements and outputs.

How do I report?-

The Reporting Framework can only be completed and submitted through the Online Reporting Tool. This tool was specifically designed to guide signatories through the PRI reporting framework and tailor it for each organisation based on information completed in specific ‘gateway’ indicators.

All investment manager and asset owner signatories were sent an email including a company code and registration link in order to access the Online Reporting Tool. If you have not received this email, please contact reporting@unpri.org immediately.

More information on the Online Reporting Tool can be found within the tool itself in the FAQs section.

Where can I find the revised Reporting Framework modules?-

The full PRI Reporting Framework was released in October 2014. It can be accessed on the Reporting Framework page.

In October 2014, signatories received an individual login code for the Online Reporting Tool. After completing the first module, Organisational Overview, you can see which other modules you will be required to complete.

Do I need to report for all assets under management?-

Your responses should include all your assets under management (AUM). This includes the AUM of all your asset management subsidiaries if you own more than 50% of them, except if your subsidiaries already report to the PRI separately and your organisation prefers not to consolidate these responses. Please see the Implementation guidance section of the  e for more details.

In general, you will only be required to complete a specific asset class module if your assets in that specific class account for 10% or more of your total AUM. Signatories may voluntarily report on asset classes that account for less than 10% of their total AUM. If you choose to do so, you will have to complete all of the indicators labelled ‘mandatory’ and your RI Transparency Report will include your responses to those indicators labelled ‘mandatory to disclose’ as well as those that are ‘voluntary to disclose’ that you agree to publish.

Different rules apply for signatories to the Principles for Investors in Inclusive Finance – please see the document for details.

How long does it take to complete the Framework?

Signatories that participated in the pilot indicated that it took one full-time member of staff in a large investment organisation (i.e. those with AUM of more than $US 1 billion) approximately 5.5 days, on average, to collect, aggregate and submit information. Smaller organisations took approximately 2 days, on average, to complete it.

The total time taken depends on a number of factors, including your business structure and size, asset mix and the number of voluntary indicators you wish to complete. The information flow and data tracking systems you have in place will also influence the time it takes to report. If this is the first time you are collecting this data, the first reporting cycle will take more time. However, it is important to note that after you have completed the framework once, in future years, completing it will be less time-consuming as information from one reporting cycle can be prefilled in the next.

The PRI recommends factoring in additional time if you wish to have your reported information internally or externally audited.

You are required to complete all indicators that are ‘mandatory’, which account for approximately half of the framework, though you may report on a range of voluntary indicators to make your reporting more comprehensive. The Online Reporting Tool will allow you to select whether you would like to be presented with only mandatory indicators at the outset of the reporting process.

The diversity of your asset mix will determine the number of modules you will be required to complete. For asset classes where you hold 10% or more of your assets, you will be required to complete an additional module tailored to that asset class. The majority of signatories will have to complete between one and three additional modules (asset class, indirect or inclusive finance) in addition to the three core modules (Organisational Overview , Overarching Approach and Closing), totalling between four and six modules. On average, small funds will complete fewer modules.

 

The Fixed Income and Infrastructure modules are being piloted this year. Do I need to complete them?-

The Fixed Income and Infrastructure modules are voluntary for all signatories to complete during the 2014/15 reporting period. However, the PRI encourages all signatories that have significant holdings in either of these asset classes, or can demonstrate advanced responsible investment activities, to complete them as the information they report will contribute to the development of the final set of indicators in each module when they are finalised for the 2015/16 reporting period.

If you decide to complete these voluntary modules, you will have to complete all mandatory indicators and the responses to indicators marked ‘mandatory to disclose’ will be included in your RI Transparency Report.

How does the October 2014 launch impact the one-year grace period policy for reporting by new signatories?-

The PRI offers new signatories a one-year grace period to allow them to familiarise themselves with the reporting and assessment process in their first year before having to submit their responses on a mandatory basis in subsequent years. Please see below for a summary of signature date and reporting status:

Signed the PRI

Reporting status

Before 15 September 2013

Reporting is mandatory

Signed between 15 September 2013 and 15 September 2014

Invited to report on a voluntary basis in 2014/15.

Reporting becomes mandatory in 2015/16.

Signed after 15 September 2014

Not invited to report in 2014/15 reporting cycle.

Invited to report on a voluntary basis in 2015/16.

Reporting becomes mandatory in 2016/17.

The PRI encourages new signatories to report in their first year and use this process as a learning experience. Many signatories find this provides a foundation for future activity to support their implementation of the Principles. Responses entered during the voluntary period will prefill when reporting becomes mandatory, saving time. If signatories complete the Framework during their grace year, they can decide whether to publish their RI Transparency Report on the PRI website. 

Is the information reported by signatories verified?-

The information presented in the RI Transparency Report is reported directly by signatories. This information is not audited by the PRI Secretariat or any other party acting on its behalf. While this information is believed to be reliable, no representations or warranties are made as to the accuracy of the information presented, and no responsibility or liability can be accepted for any error or omission.

The Online Reporting Tool and Reporting Team carry out automated validation checks on reported information. The PRI also encourages signatories to have their reports assured (internally or externally) and will carry out further research on signatory assurance of the Reporting Framework in 2014-15.

 

Reporting outputs

 

What are the key outputs of the new framework and how do they support the objectives?-

The four outputs for signatories are aligned with these objectives and are designed to reinforce accountability and transparency and place meaningful information about responsible investment activities in the hands of clients, beneficiaries and other stakeholders that are increasingly requesting it.

They include the PRI’s Report on Progress, individual signatory RI Transparency Reports, confidential signatory Assessment Reports and a Data Query and Analysis Tools (to be developed in 2014-15). With new asset class modules and indicators for direct and indirect implementation, the framework has been explicitly structured to capture the progress of signatories on RI on a more granular and systematic basis than ever before. This will enhance the credibility of signatories’ activities and the PRI as a whole. For more information see the reporting outputs page.

What will be included in the RI Transparency Report?-

After you complete the reporting process, you will receive an RI Transparency Report that contains your responses to all indicators that are mandatory to disclose, plus your responses to any voluntary indicator that you have chosen to disclose. These reports will also be published on the PRI website within a month of submission.

For more information read the document Signatories process, requirements and outputs.

Will I be able to make changes to my RI Transparency Report?-

Before submitting your responses to the Reporting Framework, you will have an opportunity to download and review your RI Transparency Report, and distribute it to colleagues for any final checks or approvals. You can return to the tool and adjust your responses where necessary. Once your responses have been submitted as final, you are unable to make any further changes.

What is the difference between the RI Transparency Report and the Assessment Report and when will each be made available?-

The RI Transparency Report contains your reported information exactly as you entered it. This report only includes your responses to mandatory indicators and additional voluntary indicators that you have selected to disclose. It will be available for you to download before submitting your responses. Once your final responses to the Framework have been submitted, your RI Transparency Report will be published on the signatory page of the PRI website within a month. Reports from the 2013-14 reporting cycle can be found here

 

During the pilot, the Assessment Report will remain confidential between the signatory and the PRI, and will demonstrate how an organisation has progressed in its implementation of the Principles over time and relative to peer groups across asset classes. A signatory will only see the scores of their peer groups in aggregate and the PRI will take all reasonable steps to ensure the identity of individual signatories cannot be inferred. Analysis of assessment results will use a minimum sample size of 8 signatories. A sample Assessment Report can also be found here.

  • A high level summary of the Assessment Methodology can be found 
  • A companion document with the indicator level methodology can be found 

 

Assessment Reports for the 2013-14 reporting cycle are now available in the ‘My Reports’ page of the 2013/14 Reporting Framework in the PRI Reporting Tool. The methodology and assessment approach is still being developed and will be piloted over the next two reporting cycles (2013/14 and 2014/15). Signatories are encouraged to submit feedback through the Consultation form by the end of October. 

 

For more information read the document Signatories process, requirements and outputs.

What are the Data Query and Analysis Tools?-

In addition to the RI Transparency Reports, the PRI is exploring new ways to enable signatories and other stakeholders to access the public information reported by signatories in a more flexible way. It is also considering other ways for signatories to share additional information between themselves confidentially. New data query and analysis tools will be piloted during the next reporting cycle in 2014/15.

How will the PRI use signatory data?-

The PRI will use the dataset of signatory information to:

  • Build standardised outputs for signatories
  • Identify best practice by signatories to identify and – with signatory approval only – publish these as examples in the PRI Report on Progress and other PRI publications
  • Create reports based on information provided by a subset of signatories (e.g. a report on RI activity within a specific country, asset class, or type of investor, etc.)
  • Analyse the strengths and weaknesses of individual signatories to design future services for signatories.

The PRI will only disclose information that signatories have agreed to publish. Any analysis based on non-public information will be presented on an anonymised, aggregated basis.

There is no restriction on who can access the information signatories agree to disclose.

 

Online Reporting Tool

 

What is the Online Reporting Tool?-

The Online Reporting Tool enables you to submit your responses to the mandatory and voluntary indicators and makes use of advanced logic and ‘gateway’ indicators to determine which modules, sections and indicators are relevant for your organisation to report. Gateway indicators are clearly labelled as such within the indicator.

How do I sign in to the Online Reporting Tool?-

Returning users can access the online tool at https://pri.reportingframework.com using your email address and password, which are the same as last year.

 

In October 2014 signatories also received an email with a unique company code and a link to the Online Reporting Tool. New users can register using the details in this email. Please contact reporting@unpri.org if you have not received this email.

 

Can several people in the organisation log in to the Online Reporting Tool at the same time?-

Yes, multiple people can log into the tool and work on different parts of the framework at the same time. However, it is important to know how the Online Reporting Tool works in order to understand any issues which arise from having multiple people accessing it at the same time.

We recommend that before multiple people log in to the system, you first complete the Organisational Overview module (which determines which subsequent modules are relevant for your organisation to complete) and complete all ‘gateway’ indicators in the subsequent modules (determining which indicators within each module are relevant for your organisation). This will ensure that the online tool presents all the indicators you need to complete.

 

Once the Organisational Overview module and all gateway indicators within each module have been completed, you can distribute the indicators to colleagues by giving them access to the online tool.

The online reporting tool will produce a warning message if multiple users are editing the same response at the same time. This is to stop data being overwritten and therefore lost.  

Can I access the Online Reporting Tool from every browser?-

Most browsers are supported, including Firefox, Chrome, and Internet Explorer version 8-10. Full functionality for old versions (i.e. Internet Explorer 7 or lower) cannot be guaranteed.

Can reported information be saved within the Online Reporting Tool?-

Yes. After completing each indicator, you will have the option to hit a ‘save’ button before proceeding to the next indicator, navigating to another module or logging off from the online tool.

 

The development of the new Reporting Framework

 

How has the Reporting Framework been developed?-

The PRI Advisory Council agreed in May 2011 to develop a new Reporting Framework for signatories. The PRI set up a process in 2011, led by the Reporting Technical Committee and with input from asset class and region-specific committees, to develop a new Reporting Framework. A consultation was held on the first draft of the new Reporting Framework in late 2012. Based on significant input (with over 260 signatories providing feedback), the Framework was adjusted and piloted in the summer of 2012 with over 360 signatories (around 40% of eligible signatories) participating.

The new framework was well received by most signatories, with 90% of respondents stating it captures their responsible investment practices to a large or moderate extent and 70% finding it to be an improvement from previous years. However there were also concerns. The summary of the feedback and suggested way forward was shared with signatories in October 2012 in: Feedback and Next Steps. In May 2013, additional information was released to outline changes made to the framework since October. A document summarising Governance and development of the PRI reporting and assessment process was released October 2013.

A separate process has been underway to develop and refine the new assessment methodology to support the framework, led by the Assessment Technical Committee, which has also overseen the latest enhancements to the framework that were made as a result of the pilot.

 

In January 2014, the PRI established the Reporting and Assessment Steering Committee, taking over from the Assessment and Reporting Technical Committees.

The PRI Advisory Council and PRI Association Board have also been actively involved in overseeing its development and discussions on the new framework have taken place at every Board and Council meeting since May 2011.

How have signatories been involved?-

The redevelopment of the reporting and assessment process has seen the PRI undertake the most extensive consultation in its history and signatories have been actively involved from the outset in its design, in the governance bodies and committees that have overseen its development, and to road test it as part of the 2012 pilot. It was signatories that highlighted the need for a more robust and meaningful reporting framework in the first place.

More information can be found in the Governance and development of the PRI reporting and assessment process document.

Can I still provide feedback on the framework?-

The indicators that make up the framework have now been finalised and will largely remain stable for several years, to allow for year-on-year comparison and to minimise the reporting effort for signatories.

The assessment methodology and reports are being piloted for the next two reporting cycles (2013/14 and 2014/15) and there will be multiple opportunities for signatories to provide feedback over this period.

What are the main objectives of the new Reporting Framework and how have these been embedded in its design?-

There are three key objectives which together seek to increase the accountability of the PRI Initiative as a whole, provide a standardised transparency tool for signatories to demonstrate their implementation of the Principles, and enable the assessment of their progress and capabilities, facilitating learning and development.

These objectives have been embedded in the design of the new framework in several ways, including new mandatory public disclosure of signatory responses, the shift from self-assessment to self-reporting of those responses, and a combination of mandatory, voluntary, closed and open-ended indicators that allows signatories at different stages of implementation and utilising different approaches to evidence their progress.

For more information see the 

What was the response to the 2012 pilot and how has the PRI incorporated this feedback into the development of the final framework?-

Given participation was voluntary in the 2012 pilot, the response rate was strong – more than 40% of eligible signatories either completed the pilot or provided feedback. Feedback indicates the new framework was well received by most signatories, with 90% of respondents stating it captures their responsible investment practices to a large or moderate extent and 70% finding it to be an improvement from previous years. However, 20% of respondents felt the new framework was not as good as in previous years, and 70% found it took more time to complete.

Key areas of concern were based on:

  • The effort required to gather and report data for each indicator
  • The prescriptiveness of the proposed approach
  • The timing and duration of the reporting period
  • The mandatory disclosure requirement for some indicators
  • The structure and content of some modules, including the rationale for inclusion of each indicator and their definition.

In total, more than 1,000 individual items of feedback and other indicator-specific suggestions were received during the pilot, and these were reviewed and incorporated into the development of the final framework by signatories working in a number of technical committees and working groups, supported by the PRI. An outline of how this feedback will be incorporated into the framework was provided in adocument sent to all signatories in October 2012.

The PRI Board, Council and the various technical committees that have been involved in developing the new Reporting Framework strongly endorse the way forward and the enhancements that have been introduced. These revisions have been implemented without altering the overarching approach of the new framework or compromising its original objectives, and provide the PRI’s diverse signatory base with greater flexibility to report their responsible investment activities in ways that best reflect each organisation’s unique approach.

For more information see the Development and Governance of PRI Reporting and Assessment Sep 2013.