• LOCATION:  London UK
  • BASIS:  Full-time - Permanent
  • SALARY: £50,000 - £60,000
  • CLOSING DATE: 6:00pm, 30th Jan 2022 GMT

Job description

This is an exciting opportunity to join a fast-growing Communications team of 17 full-time individuals in 6 teams: Design, Digital (with responsibility for social media, blogs, podcasts, and newsletters), Editorial, Internal, Media Relations and Website. We also rely on several external contractors and agencies. The teamwork with internal research teams and other stakeholders to conceptualise, produce and promote a wide range of publications on responsible investment themes (50-70 annually).

We also provide communications support to the PRI Academy and a wide range of events, including a major annual conference: PRI in Person. We are looking for an experienced project manager to help manage the traffic through the Communications team more efficiently through a professional briefing and documentation process, resource and capacity planning, and regular reporting to the Communications Director.

Core Responsibilities:

  • Create detailed schedules and set deadlines for various stages of PRI projects
  • Distribute assignments to Communications teams, depending on their availability and priorities
  • Meet with project stakeholders to learn more about new project details and give progress updates on existing projects, communicating any issues
  • Fully understand the requirements and ensure the correct skill set is resourced for the brief
  • Monitor projects and workloads, adjusting assignments, priorities, and deadlines accordingly
  • Maintain job files
  • Foster strong working relationships with both internal and external stakeholders
  • Work with freelancers and contractors and ensure they have the resources needed for their jobs
  • Generate status reports
  • Escalate concerns to Director of Communications and Content Office when appropriate
  • Manage Digital Pipeline and Communications Asana project management tool.
  • Build and maintain robust production processes from brief to delivery
  • Recommend process improvements
  • Arrange post project review meetings to challenge ‘what went well’ and ‘what could we have done better’
  • Provide regular reporting to Communication Director

Core Competencies:

PRI expects roles at a ‘Senior Specialist Level’ within the organisation to demonstrate skills across the following core competencies:

Analytical

  • Looks for opportunities to add value by sharing specialist knowledge and insights
  • Broadens the view to consider all possible options even if they initially seem unlikely solutions
  • Can effectively capture and structure ill-defined or vague problems and is comfortable handling uncertainty (in own work and that of team members)
  • Considers examples outside of the PRI in offering alternative solutions or guidance

Business Awareness

  • Demonstrates an understanding of the business, including its finances, mission and its culture
  • Identifies and utilises key relationships (both internal and external) for successful execution of project or piece of work
  • Knows when and how to challenge senior managers
  • Applies industry knowledge and understanding of external influences, coupled with an appreciation of PRI mission and strategy to inform decisions

Collaborative

  • Demonstrates ability to build good working relationships at all levels
  • Drives collaboration within projects or work programmes to deliver high quality outputs
  • Aligns expectations with senior managers to reach agreement
  • Promotes knowledge sharing across the organisation
  • Flexes style and approach based on colleagues’ level of understanding and preferences

Communicative

  • Independently delivers well-structured, logical outputs that deliver maximum impact with minimum editing
  • Presents advice or recommendations within the context of the recipient’s area of focus to gain buy-in
  • Improves the knowledge of senior managers by making complex specialist principles easy to understand
  • Appreciates the impact of their communication on others, modifying behaviour and communication style to work in different situations

Developmental

  • Shares specialist knowledge openly with others, creating opportunities for others to learn, grow and succeed
  • Builds an environment within the PRI which values forward thinking, creative solutions and innovation
  • Is active in specialist networks as a means of furthering own knowledge and applying at the PRI
  • Uses good questioning skills in a way that causes others to think about their approach

Structured

  • Prioritises where contributes own time based on the value it would deliver
  • Uses project management and oversight of individual work processes to improve organisational performance
  • Continuously monitors external developments to incorporate into own work activities
  • Translates project objectives into own work plans

Technical Competencies & Experience:

  • Previous traffic/project management experience in an agency or corporate setting
  • Ability to multitask, organize and collaborate with the ability to foster an inclusive working environment
  • Experience of juggling a wide variety of requests from clients with competing deadlines and limited resources
  • Strong decision-making and prioritisation skills
  • Highly organised to schedule, monitor and adjust deadlines and resources as needed
  • Excellent collaboration and people management skills
  • Confidence to challenge the brief when appropriate
  • Effective communication skills
  • Time-management, an eye for detail and problem-solving skills
  • Proficiency with Excel and project management software

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